Accounting Assistant, SF Office

Title: Accounting Assistant      

Reports to:  Director of Finance and Administration

Department and Location: San Francisco Office

The Immigration Institute of the Bay Area was founded in 1918, and its mission is to welcome, educate and serve immigrants, refugees and their families as they join and contribute to the community. IIBA provides immigration legal services, English and civic education, and other services throughout the Bay Area, as well as through its collaborative efforts with local and regional service providers. IIBA offers a team-oriented, collegial and collaborative work environment.  We pride ourselves on providing excellent service to our clients, and we know our organization runs on the hard work and dedication of our passionate employees.

At IIBA, we have a clear vision: to be the place where a diverse mix of talented people want to come, to stay, and to do their best work. IIBA’s dedication to promoting diversity, multiculturalism, and inclusion is reflected in the work that we do.  We are committed to equity and believe deeply in the value of diversity of race, sexual orientation, gender identify, religion, ethnicity, national origin and all the other wonderful characteristics that make us human.

Job Summary

IIBA is seeking an Accounting Assistant with knowledge of Generally Accepted Accounting Principles (GAAP). The position is responsible for accounts payable, assigned general ledger reconciliations, and part of month-end closing process including accounting for various governments, corporate and private foundation grants and restricted contributions. The position is also responsible for assisting Program Directors and the Director of Finance and Administration on program internal and external budgets.

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Receive and verify expense reports; reconcile expense and other financial reports with account balances and other office records.
  • Facilitate payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
  • Ensure outstanding obligations are credited upon payment; identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed.
  • Serve as a contact person for resolving AP related billing disputes
  • Record entry of, verifies documentation for, and distribute petty cash.
  • Prepare any necessary month-end accruals
  • Provide ad hoc reports and documentation in AP when needed
  • Track financial metrics to measure program’s financial performance.
  • Ensure invoices are accurate and submitted on time, and communicates project financial status to internal and external team.
  • Responsible for assigned program’s accounts payable function, especially ensuring that expenses recorded are accurate, allocable, allowable and incurred in timely fashion.
  • Analyze allowable expenditures and verify program progress report vs. actual billings.
  • Prepare and submit grant invoices, including any required documentation, to funders on a timely basis and follow up on outstanding grant payments receivable.
  • Prepare and file required grant budget reports as needed.
  • Maintains a schedule of all grant-reporting requirements for the organization.  Work with program managers to ensure all reporting requirements are met on a timely basis.
  • Complete assigned monthly reconciliations (accounts receivables, accounts payables, prepaids, etc.) and assist in maintaining monthly general ledger support book.
  • Assist with annual audit and 990 tax return
  • Perform any other duties assigned by the management team

Qualifications:

1) Required knowledge, skills & abilities:

  • Produce accurate work in a timely manner
  • Prioritize and efficiently handle multiple tasks within deadlines
  • Handle sensitive information in a highly confidential manner
  • Proficiency with Excel
  • Ability to work independently
  • Ability to communicate effectively and respectfully
  • Ability to effectively communicate in English, both verbally and in writing
  • Establish and maintain cooperative relationships with those contacted in the course of work.
  • Has a strong work ethic, commitment to accuracy and is a team player.
  • Commitment to the values and mission of IIBA.
  • Must provide proof of COVID-19 vaccination status

Salary/Benefits: Pay is commensurate with experience.

IIBA offers a generous cafeteria-style benefits package, elements of which include, but are not limited to:

  • Employer matching 403(B) retirement plan: up to 5% employer contribution
  • Insurance: Health, dental, life, vision, chiropractic & acupuncture.  Medical and dependent care pre-tax reimbursement accounts.
  • Transportation reimbursement account.
  • Vacation: two (2) weeks of accrued vacation per year with an increase each year.
  • Sick Leave including paid family sick time
  • Holidays: 15 paid Holidays per year
  • Paid Parental Leave

To apply: Send cover letter and resume to iibayareahire@iibayarea.org

Please include the title of the job in the subject line.

For more information on IIBA, see our website: www.iibayarea.org. Position opened until filled.

This description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. Because of a need to remain responsive to the needs of our clients and our Agency’s operations, responsibilities may be modified at any time.


IIBA recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Persons receiving services in our programs are entitled to freedom from harassment and retaliation and reasonable accommodation for qualified disabilities.

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