Grants Administrator, San Francisco/Redwood City

Title: Grants Administrator       

Reports to:  Grants Manager

Department and Location: San Francisco / Redwood City

Full or Part Time position

The Immigration Institute of the Bay Area was founded in 1918, and its mission is to welcome, educate and serve immigrants, refugees and their families as they join and contribute to the community. IIBA provides immigration legal services, English and civic education, and other services throughout the Bay Area, as well as through its collaborative efforts with local and regional service providers. IIBA offers a team-oriented, collegial and collaborative work environment.  We pride ourselves on providing excellent service to our clients, and we know our organization runs on the hard work and dedication of our passionate employees.

At IIBA, we have a clear vision: to be the place where a diverse mix of talented people want to come, to stay, and to do their best work. IIBA’s dedication to promoting diversity, multiculturalism, and inclusion is reflected in the work that we do.  We are committed to equity and believe deeply in the value of diversity of race, sexual orientation, gender identity, religion, ethnicity, national origin and all the other wonderful characteristics that make us human.

Job Summary

The primary role of the Grants Administrator is to support the Grants Manager and Deputy Director with IIBA’s contract and grant awards for California Department of Social Services (CDSS). This individual will ensure ongoing compliance with contractual terms and conditions specified by the CDSS.  The Grants Administrator will support quality control, data analysis and monitoring of deliverable completion for IIBA’s seven offices as well as for a cohort of nine sub-grantee organizations.  Using attention to detail and good communication skills, this individual will clean and manage client data related to multiple CDSS grants, and provide data summaries and documentation to IIBA’s finance department and senior management in a timely manner. There will be opportunities to learn administration of multiple grant models and opportunities to cultivate skills in meeting facilitation, light technical support, and outreach.

Duties and responsibilities

  • Provides light technical support to agency staff and sub-grantees to ensure delivery of quality services.
  • Prepares data and drafts reports in accordance with deadlines using Microsoft Excel.
  • Gathers and organizes program data for the team to analyze trends and performance issues.
  • Assists with maintaining administrative systems necessary for the agency to comply with the terms and conditions of all CDSS grants, contracts and MOUs
  • Reviews contractual requirements and undertakes compliance measures.
  • Conducts periodic reviews to ensure compliance with CDSS guidelines
  • Supports ongoing auditing processes.
  • Assists in quality control for data and performance work plans, and assists with resolving problems that affect the performance of grant contracts.
  • Assists with training program staff associated with contract implementation, management and reporting on compliance procedures and internal controls.
  • Provides periodic quantitative and qualitative reports to staff on all contracts
  • Prepare mailings to legal service providers in our network with accuracy
  • Support grants team as needed.
  • Perform all other duties as needed and/or as directed by supervisor


  • Experienced and comfortable using Excel, including advanced features
  • Excellent attention to details
  • Good communication skills
  • Strong ability to work independently as well as with a team.
  • Commitment to the values and mission of IIBA

Desired Qualifications

  • Familiarity with any CRM
  • Familiarity with Microsoft 365 or a demonstrated ability to learn new applications/software
  • Experience using Pivot Tables, VLOOKUPs, Data Validation in Excel


In the spirit of pay transparency, the salary range for Grants Administrator is $50,000 – $65,000. If you are hired at IIBA, your final salary compensation will be determined based on factors such as skills, education, and/or experience, and geographic location.  In addition to those factors, we believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer.  Please keep in mind that the range mentioned above is the full salary range for the role.  Hiring at the maximum of the range would not be typical in order to allow for future & continued salary growth.  We also offer a generous benefits package – additional information below.

IIBA offers a generous cafeteria-style benefits package, elements of which include, but are not limited to:

  • Employer matching 403(B) retirement plan: up to 5% employer contribution
  • Insurance: Health, dental, life, vision, chiropractic & acupuncture.  Medical and dependent care pre-tax reimbursement accounts.
  • Transportation reimbursement account.
  • Vacation: two (2) weeks of accrued vacation per year with an increase each year.
  • Sick Leave including paid family sick time
  • Holidays: 10 paid Holidays per year
  • Paid Parental Leave

To apply: Send cover letter and resume to

Please include the title of the job in the subject line.

For more information on IIBA, see our website: Position opened until filled. This description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities.

The order in which duties and responsibilities are listed is not significant. Because of a need to remain responsive to the needs of our clients and our Agency’s operations, responsibilities may be modified at any time.

IIBA recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Persons receiving services in our programs are entitled to freedom from harassment, retaliation, and reasonable accommodation for qualified disabilities.

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